ImageData
imageData Group prides itself on offering one of the most comprehensive print services available in the UK with state-of-the-art Litho (B1 sheet-fed), large and small format digital printing.
Objective
ImageData faced the challenge of managing a significant volume of invoices, leading to considerable time investment that could be spent on more meaningful tasks. Manual matching of invoices to orders proved to be a laborious and time-consuming task, and the absence of goods receipt upon delivery further complicated the invoicing workflow. To overcome these obstacles, ImageData decided to collaborate with Spectrum Digital to implement a robust system to enhance their productivity and time efficiency.
Challenges
- High volume of invoices.
- Manual matching of invoice to order takes lots of time.
- No goods receipt at the time of delivery.
The Solution
Spectrum Digital’s comprehensive solutions have greatly empowered ImageData, revolutionising its invoicing processes and yielding significant positive outcomes.
With the implementation of an Invoice Capture Solution, purchase invoices can now be effortlessly retrieved from email, saving valuable time. The Recognition System ensures the accuracy of invoice information by validating it against original Purchase Orders and GRN records, minimising errors.
By adopting a standardised Document Indexing and Workflow Process, Image Data now benefits from automated document routing, leveraging captured data to enhance efficiency in handling and approval. The Integration tool seamlessly creates finance transactions once documents are authorised, simplifying the overall invoicing workflow, and the configurable category allows ImageData to tailor the information validation process, maximising adaptability.
Finally, the Goods Received Note Capture Solution simplifies tracking and links GRN documentation to Purchase Invoices, ensuring comprehensive record-keeping.
These transformative solutions have significantly improved ImageData’s productivity, streamlined operations, and positively impacted their overall efficiency.