Education
Automate Education
Spectrum Digital can bring automation to your School, University or College. There are many manual and paper-heavy processes that are required to be completed in Education and automation can help.
Saves time, money and resources
Here at Spectrum Digital we are able to provide an RPA bot which gives you the ability to save time and money by having your own digital worker carry out mundane administration tasks for you on a 24/7 basis. Your automation bot doesn’t need any breaks, it will work through the night, and can be programmed to your individual rules and requirements.
These automation robots, like Spectro, are able to work in your Finance, Admissions, HR, and Compliance teams. They can create reports, analysis, data validation or migration tasks overnight ready for your employees to action the next day.
From onboarding new students and employees, managing supply chains, maintaining health and safety and environmental compliance to validating invoices these robots will help automate education provision in your School, University or College.
How Can Automation Help?
Admissions
University admissions is a process where the using RPA can be highly beneficial, with it being a very long and manual process, including course registration, shortlisting and enrolment.
The automation bot will check the eligibility criteria and compare it to student applications with intelligent data capture, validate this data, cross-check and provide an automated onboarding process for new students.
Data Migration
Our digital worker, Spectro, can migrate data between various university, school and college systems. This could be between student information systems, student management systems and school information management systems (SIMS) for example.
Attendance Management
Spectrum Digital’s automation bot is able to monitor student attendance on a daily basis and send out automated notifications to parents, carers, students and teachers when necessary, for example after 3 unauthorised absences.
Grades Processing
Spectrum Digital is able to use RPA technology to extract student grades from a database and use those details to automatically create a more detailed progress report. This frees up more time for teachers and allow them more time for providing feedback to individual students.
Provide Chat
By providing live chat to automate general queries from staff, students and website visitors you are reducing the number of queries dealt with over the phone by individuals. If the automated chatbot cannot answer then it will be able to assign the query to the appropriate faculty member. This can reduce the amount of time a person has to wait to receive an answer and improve their experience.
Insight & Reporting
For modern education providers the availability of data and the insight it can provide is critical to the day to day and strategic decision making of a successful school, university or college..
Without that data and insight, key performance indicators can be difficult to identify and track whilst core processes such as operational planning and forecasting can be difficult or impossible to do resulting in any number of issues.
Statement Reconciliation
Supplier statement reconciliation can be one of the most time-consuming and frustrating processes within the finance and accounts department.
With Spectrum Digital’s Statement Reconciliation solution you can automate the matching of supplier statements against received invoices and credit notes.
Not only does this save time but it improves the speed of payment, reduces queries and ensures ledgers are accurate for month-end reporting.
“Spectrum Digital has always conducted business with such a professional approach, from our initial meetings throughout development, training and support.”
Key Benefits
- Reduced errors and improved compliance
- Recognise and manage any potential issues quickly and easily
- Increase productivity and focus on high value tasks
- A full audit trail of activity
- A happier student and staff experience
- Improved interactions and relationships between faculty, parents and students
- Low cost and increased savings
- High quality service and education for students
- A reduced turnaround time for student admissions means they’re less likely to re-consider and select another university.