Image Data
imageData Group prides itself on offering one of the most comprehensive print services available in the UK with state-of-the-art Litho (B1 sheet-fed), large and small format digital printing.
“Spectrum Digital’s comprehensive solutions have been a game-changer for our invoicing processes. With their Invoice Capture Solution, we now effortlessly retrieve Purchase Invoices from email, saving us valuable time. ”
Objective
Image Data faced the challenge of managing a significant volume of invoices, leading to considerable time investment that could be spent on more meaningful tasks. Manual matching of invoices to orders proved to be a laborious and time-consuming task, and the absence of goods receipt upon delivery further complicated the invoicing workflow. To overcome these obstacles, Image Data decided to collaborate with Spectrum Digital to implement a robust system to enhance their productivity and time efficiency.
Challenges
- High volume of invoices
- Manual matching of invoice to order takes lots of time
- No goods receipt at the time of delivery
The Solution
Spectrum Digital’s comprehensive solutions have greatly empowered Image Data, revolutionising its invoicing processes and yielding significant positive outcomes. With the implementation of an Invoice Capture Solution, Purchase Invoices can now be effortlessly retrieved from email, saving valuable time. The Recognition System ensures the accuracy of invoice information by validating it against original Purchase Orders and GRN records, minimising errors. By adopting a standardised Document Indexing and Workflow Process, Image Data now benefits from automated document routing, leveraging captured data to enhance efficiency in handling and approval. The Integration tool seamlessly creates finance transactions once documents are authorised, simplifying the overall invoicing workflow, and the configurable category allows Image Data to tailor the information validation process, maximising adaptability. Finally, the Goods Received Note Capture Solution simplifies tracking and links GRN documentation to Purchase Invoices, ensuring comprehensive record-keeping. These transformative solutions have significantly improved Image Data’s productivity, streamlined operations, and positively impacted their overall efficiency.
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