Case Study

Yate Supplies

With 40 years of operation, Yate Supplies aims to embrace cutting-edge technologies to remain at the forefront of catering and janitorial equipment distribution.


Supply/ Distribution



“The Purchase Ledger Automation solution has changed the way we process invoices, eliminating manual data entry and allowing us to spend more time on reviewing the spend incurred.”



With a huge number of orders coming through from customer all over the UK, Yate were relying on manually handling invoices. This process included typing the invoice into the system, printing the document off and then handing them over to the correct department. To meet client demand and decrease the time and effort that goes into their current invoicing processing, Yate decided to take control and visibility of their processes by introducing automation to their financial operations. Thus, a partnership between Yate and Spectrum Digital was born, strengthened by a mutual desire to save time and effort for the business and meet the high standards of excellent service that would put customers first.


  • Large amount of invoices
  • Time and paper wastage
  • Lack of visibility within the finance system

The Solution

The installation of an automated Accounts Payable solution into Yate’s existing financial systems has helped the company to take control of its invoices. Now Yate has full visibility over its operations, with a report being sent to the financial department to show exactly how many invoices are ready to be processed within the system. Not only has this saved time as invoices no longer must be manually inputted and then chased up, but there has also been a significant change in the amount of paper wasted with the invoicing process now primarily being automated. Resources that were once solely focused on invoices now can be spent elsewhere, ensuring that customers receive their orders quicker and clients can be paid quicker.

"The workflow management functionality gives us clarity on invoices at different approval stages, which means we can correctly capture costs at the month-end cut-off."

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