Case Study

The Best Solutions

TBS specialise in providing efficient and reliable transportation services to businesses and individuals for a variety of transportation needs, including shipping, events and delivery.

Sector

Transportation

Founded

2015

“The whole team at Spectrum Digital are fantastic, very professional, and always happy to help whenever we need them. The solution they provided has transformed our invoice processing, saving us valuable time and resources. We look forward to expanding our digital workforce with Spectrum Digital in the future as we continue to grow our business. ”

 

Objective

Aga, the owner of The Best Solutions, initially managed the company’s accounts herself. As the business expanded over the years, she hired an employee to assist with the increasing workload. Despite this, the time spent processing invoices remained excessively high, and the manual process was error-prone and time-consuming.

Challenges

  • High volume of invoices
  • Small Finance team
  • Prone to human error

The Solution

Spectrum Digital collaborated closely with The Best Solutions to understand their specific needs and challenges. After a thorough assessment, they designed and implemented a customised digital worker solution. This digital worker was programmed to handle various aspects of invoice processing, including data extraction, validation, and entry into the accounting system.

The implementation of the digital worker solution had a profound impact on The Best Solutions’ operations:

  • Automation Success: Within a short period, The Best Solutions transitioned from manually processing 95% of their invoices to automating 90% of the invoices, with minimal human intervention required.
  • Time and Cost Savings: The digital worker significantly reduced the time and effort previously spent on tedious and time-consuming invoice processing tasks. This translated into cost savings and allowed employees to focus on more strategic and value-added activities.
  • Error Reduction: The automated process virtually eliminated errors associated with manual data entry and reduced the risk of financial discrepancies.
  • Scalability: The success of the initial digital worker led The Best Solutions to consider adding more digital workers to their team, further enhancing their operational efficiency.

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